Secretary @ European Centre for Election Support

Secretary @ European Centre for Election Support 

Currently, European Centre for Election Support is a member of the European Partnership for Democracy (EPD) and is part of its Board of Directors.

European Partnership
for Democracy is a network of European civil and political society
organizations working on democracy assistance.  European Partnership for
Democracy advocates for a stronger presence of democracy support on the
European Union’s
agenda and facilitates the exchange of knowledge and best practices in
democratic transformations around the world.  Furthermore, the other
partners are : Club de Madrid, Netherlands Institute for Multiparty
Democracy, DEMO Finland, Eastern European Studies Centre, People in
Need, Universidade Catolica Portugesa, European Association for Local
Democracy, Elbarlament, AWEPA, Netherlands Helsinki Committee, One
World, Westminster Foundation for Democracy and the French Media
Cooperation Agency.  

Vacancy;

Secretary

Job Location;

Abuja, Nigeria

Vacancy Reference Number;

………………
 

Language Requirements:

Excellent working level of the English language. Good knowledge of Hausa.

Duty Station:

Reports to: Project Director and ECES Executive Director

Duration:

52 Months with a 3 Months probation period  

Project’s context

Context
of the project EU-SDGN – The Support to Independent National Electoral
Commission of Nigeria is meant to complement the efforts of the
Government to improve and strengthen democracy, especially with regards
to the 2019 general elections. Similarly, within the 11th European
Development Fund (EDF), national authorities renewed their commitment to
cooperate in the pursuit and achievement of the objectives foreseen in
the EU Support to Democratic Governance in Nigeria (EU-SDGN) 2016 – 2020
Project.
Also,
the project, EU-SDGN – Support to INEC is part of a broader EU
programme in Nigeria of five components as follows: Support to INEC;
Support to the National Assembly; Support to Political
The
Parties; Support to Media; and Support to CSOs. The project contributes
to the reinforcement of democracy in Nigeria through building strong,
effective and legitimate democratic institutions. In particular, the
projects aims to;
  • Enhancing the capacities of the INEC and other electoral stakeholders to deliver effectively;
  • Strengthening INEC’s strategic planning, policy framework and operational capacity;
  • Enhancing
    INEC’s internal communication and strengthening the institutional
    mechanisms to engage with stakeholders. The design of the EU-SDGN
    project was undertaken in close cooperation with all relevant electoral
    stakeholders in Nigeria, taking into account the findings and
    recommendations of the latest EU EOM, as well as INEC internal review
    and report on the 2015 general elections. Furthermore, the project is
    built upon European Response to Electoral Cycle Support Strategy. 
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Core Purpose of the job;

Core
Purpose of the job is to Reports to Project Director and ECES Executive Director, the Secretary will have the following specific responsibilities and with the following deliverables: 
  • Arranging day-to-day activities for the Project director 
  • Monitoring and processing all incoming and outgoing correspondence on internal memos, business letters, e-mails and faxes for the Project director. 
  • Screening all telephone calls, ensuring that appropriate parties receive the information. 
  • Writing letters & reports, sending mails and typing confidential works for the Project director. 
  • Responsible for manager’s dairy and replying his calls, mails and faxes. 
  • Booking an air tickets and ground transportation for the project experts. 
  • Arranging accommodation for the project experts. 
  • Following up and ensuring the good organization of trainings and conferences. 
  • Keep records, control and scheduling appointments for Project director. 
  • Responsible in setting up & maintaining an effective filing system for the office. 
  • Drafting all documents and reports for the Project director as required. 
  • Any other task required by the Project director or ECES Executive Director.
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VALUES

  • Promotes the vision, mission and strategic goals of the ECES;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Demonstrates integrity by modelling ECES’ values and ethical standards.

Job requirement;

Applicant
should be in possession of Advanced University degree or equivalent

Competency and Skill Requirements:

Qualifications University Degree.

  • Excellent communication skills.
  • Proficiency in English.
  • Ability to set Priorities. 
  • Organizational and filling Skills.
  • Proven experience with MS Office Applications is a must.

Project Accountant @ European Centre for Election Support

 

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 Benefit/Salary

Salaries and Allowances are very encouraging for a Start 

Method of Application

Interconnected
and qualified applicants must submit their application along with a
copy of their updated CV’s in PDF format to: info@eces.eu and
nigeria@eces.eu

Application Closing Date; 

12 August 2017

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